PURPOSE

To maintain well organised documentation on all club details that may be released to the press, and to liaise with partners, members and the media.

Purpose

To ensure that the Club is complying with the Scottish Swimming Child Protection Policy and current legislation, and ensure that athletes and volunteers are training / competing / working within a safe environment.

Purpose

To manage the Club’s competition programme, and ensure that the Club entries for meets are submitted on time. Responsible to: Club Committee, Head Coach.

Purpose

Ensure the club keeps an accurate list of members and ensure these members are all registered with Scottish Swimming (SASA).

Purpose

To organise or use a working group to organise events and ensure all the appropriate paperwork is completed.

PURPOSE

To ensure the Club is run effectively and efficiently whilst providing a safe environment for all.

Purpose

To ensure the Club is run effectively and efficiently whilst providing a safe environment for all.

In order to ensure an audit trail for the club accounts, it is important that we maintain an accurate record of all income and expenditure. Whilst it is recognised that it is not always possible to follow these guidelines strictly, volunteers handling cash on behalf of the club should endeavour to adhere to the following principals.

• Where possible, cash should be counted with two people present.
• The attached cash count sheet should be used to document:
  • Names of people collecting and counting
  • Date and event for which the cash is collected and counted
  • Cash breakdown of coins, notes, cheques
  • Two signature lines for people signing cash
• When cash bags are handled, it should be counted by two people and both people should sign the cash count sheet acknowledging that the recorded amount of cash was collected.
• If cash is handed off to another person, the person accepting the cash should ideally count the cash before accepting it and keep the signed copy of the cash record with the cash until banked.
• Once banked, the cash sheets should be passed to the Treasurer as documentary evidence for the independent reviewer.
• Bank deposit slips should match the cash sheets.
• Records should be kept on all cash handling deposits.

As detailed in the Coaches Code of Conduct:

BASC are dedicated to presenting a professional image to swimmers, parents and the public. In order to achieve this goal, we require all Coaches and Lifeguards to attend sessions dressed appropriately as outlined in this document.

The Club will provide all Coaches and Lifeguards with at least one BASC Coaches t-shirt.
Coaches/ Lifeguards who regularly attend three or more sessions weekly, will be provided with two t-shirts.
Additional Coaches t-shirts can be purchased if required at the cost price to the club.
All orders should be processed through our Swim Shop representative.

In addition to the BASC Coaches t-shirt, Coaches and Lifeguards should wear:

• Dark coloured shorts or tracksuit bottoms with minimal branding to all sessions and external events.
• Suitable poolside shoes (i.e. trainers), kept for indoor use