Bo'ness Amateur Swimming Club

We hope you are all safe and well.  As we are working on our return to water plans with the other clubs and Scottish Swimming we wanted to provide you with a further update.

Following the latest government advice and escalating precautionary measures being put in place, we have taken the decision to cease all training activities with immediate effect until further notice.

Scottish Swimming have published their latest advice following the postponement of some National Events and we have attached a copy of this for your information.

Please find below the forthcoming holiday schedule training dates. Please note there are some changes to training venues.

All Squads will return to regular term time schedule from 20 April 2020.

Land Training will be cancelled on Saturday 11 April.

Developers

Thur 9 April 2020 – Training Cancelled

Sat 11 April 2020 – Training Cancelled

Thur 16 April 2020 – 6.00pm to 7.00pm at Bo’ness Recreation Centre

Sat 18 April 2020 – 7.45am to 8.45am at Bo’ness Recreation Centre

Improvers

Mon 6 April 2020 – Training Cancelled

Thur 9 April 2020 – Training Cancelled

Sat 11 April 2020 – Training Cancelled

Mon 13 April 2020 – Training Cancelled

Thur 16 April 2020 – 6.00pm to 7.00pm at Bo’ness Recreation Centre

Sat 18 April 2020 – 7.45am to 8.45am at Bo’ness Recreation Centre

Bronze

Mon 6 April 2020 – Training Cancelled

Thur 9 April 2020 – Training Cancelled

Sat 11 April 2020 – Training Cancelled

Mon 13 April 2020 – Training Cancelled

Thur 16 April 2020 – 7.00pm to 8.45pm at Bo’ness Recreation Centre

Sat 18 April 2020 – 6.15am to 7.45am at Bo’ness Recreation Centre

Silver

Mon 6 April 2020 – Training Cancelled

Tue 7 April 2020 – Training Cancelled

Thur 9 April 2020 – Training Cancelled

Sat 11 April 2020 – Training Cancelled

Mon 13 April 2020 – Training Cancelled

Tue 14 April 2020 – Training Cancelled

Thur 16 April 2020 – 7.00pm to 8.45pm at Bo’ness Recreation Centre

Sat 18 April 2020 – 6.15am to 7.45am at Bo’ness Recreation Centre

Gold

Mon 6 April 2020 – Training Cancelled

Tue 7 April 2020 – Training Cancelled

Thur 9 April 2020 – Training Cancelled

Fri 10 April 2020 – Training Cancelled

Sat 11 April 2020 – Training Cancelled

Mon 13 April 2020 – Training Cancelled

Tue 14 April 2020 – Training Cancelled

Thur 16 April 2020 – 7.00pm to 8.45pm at Bo’ness Recreation Centre

Fri 17 April 2020 – Training Cancelled

Sat 18 April 2020 – 6.15am to 7.45am at Bo’ness Recreation Centre

Platinum

Mon 6 April 2020 – Training Cancelled

Tue 7 April 2020 – Training Cancelled

Thur 9 April 2020 – Training Cancelled

Fri 10 April 2020 – Training Cancelled

Sat 11 April 2020 – Training Cancelled

Mon 13 April 2020 – Training Cancelled

Tue 14 April 2020 – Training Cancelled

Thur 16 April 2020 – Training Cancelled

Fri 17 April 2020 – 5.30pm to 7pm at Bo’ness Recreation Centre

Sat 18 April 2020 – 6.15am to 7.45am at Bo’ness Recreation Centre

Masters

Mon 6 April 2020 – Training Cancelled

Thur 9 April 2020 – Training Cancelled

Fri 10 April 2020 – Training Cancelled

Mon 13 April 2020 – Training Cancelled

Thur 16 April 2020 – 7.00pm to 8.30pm at Bo’ness Recreation Centre

Fri 17 April 2020 – 5.30pm to 7.00pm at Bo’ness Recreation Centre

Purpose

To be the principal administrator for the Club, and ensuring the club and its members function effectively.

What we need

Bo’ness ASC will be a “controller” of the personal information that you provide to us unless otherwise stated.

When you register as a member of Bo’ness ASC or renew your membership (including if you are registering or renewing on behalf of a child under the age of 18), we will ask you for the following personal information:

• Contact details for athletes under the age of 18: name, date of birth, address, parent / guardian email address and parent / guardian phone numbers;
• Membership criteria / category: athlete, parent, volunteer (i.e. coach, timekeeper);
• When you use our website: IP address, details you provide in our contact form.

Why we need your personal information – contractual purposes

We need to collect our members’ personal information so that we can manage your membership. We will use our members’ personal information to:

• Provide you with core member services, including insurance, competitions registration, etc.;
• set up your online membership account;
• send you membership communications by WhatsApp messages and email in relation to essential membership services, including but not limited to, training, competitions, fees notifications, etc.;

If you do not provide us with all of the personal information that we need to collect then this may affect our ability to offer the above membership services and benefits.

Why we need your personal information – legitimate purposes

We also process our members’ personal information in pursuit of our legitimate interests to:

• promote and encourage participation in the club activities by sending members’ communications and information for upcoming competitions and events. Our competitions and events may be filmed or photographed and your personal information may also be used in images captured from our competitions and events, which we use for promotional, education and development purposes;
• providing and managing entries to competitions and checking your personal information to ensure you are entered into the correct category;
• monitor participation in swimming training by monitoring members’ attendance;
• invite our members as award winners or guests to our annual awards night;
• develop and maintain our members’ qualifications, including sending email communications to members to inform you of upcoming courses and renewal requirements;
• respond to and communicate with members regarding your questions, comments, support needs or complaints, concerns or allegations in relation to swimming. We will use your personal information to investigate your complaint, to suspend membership, take disciplinary action, etc.;

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us on This email address is being protected from spambots. You need JavaScript enabled to view it.. If we agree and comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a member.

Why we need your personal information – legal obligations

We are under a legal obligation to process certain personal information relating to our members, parents / guardians, volunteers, etc. for the purposes of complying with our obligations under the Protection of Vulnerable Groups (Scotland) Act 2007 to check that our coaches and volunteers are able to undertake regulated work with children and vulnerable adults.

Other uses of your personal information

We may ask you if we can process your personal information for additional purposes. Where we do so, we will provide you with an additional privacy notice with information on how we will use your information for these additional purposes.

Who we share your personal information with

If your personal information is included in any images or videos taken by us at our competitions and events, we may share this with on our website and social media channels for promotional purposes.

We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations. Such organisations include the Health & Safety Executive, Disclosure Scotland, and Police Scotland for the purposes of safeguarding children.

We may also share personal information with our professional and legal advisors for the purposes of taking advice.

In the event that we do share personal information with external third parties, we will only share such personal information strictly required for the specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal information in accordance with those purposes.

As a registered club of Scottish Swimming we are required to ensure that all of our members are members of Scottish Swimming as a condition of our membership.

We will share athletes’ details (name, results etc.) with Scottish Swimming who will become a controller of your personal information when they receive it. Scottish Swimming’s privacy notice explains how they use your personal information and can be accessed here.

We also publish athletes’ results on our website. This includes competitors’ name, age and result.

How we protect your personal information

Your personal information is stored on our electronic filing system and our servers based in the UK, and is accessed by our staff for the purposes set out above.

How long we keep your personal information

We will only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and possibly delete your personal information where you have not renewed your membership with us for [insert number] years.

We will keep certain personal information of members for longer in order to confirm your identity, when you were a member of Bo’ness ASC and for how long. We need to do this to comply with the Companies Act 2006, which requires us to keep a register of members or in the event of a claim against Bo’ness ASC.

Your rights

You can exercise any of the following rights by writing to us at This email address is being protected from spambots. You need JavaScript enabled to view it..

Your rights in relation to your personal information are:

• you have a right to request access to the personal information that we hold about you by making a “subject access request”;
• if you believe that any of your personal information is inaccurate or incomplete, you have a right to request that we correct or complete your personal information;
• you have a right to request that we restrict the processing of your personal information for specific purposes; and
• if you wish us to delete your personal information, you may request that we do so.

Any requests received by Bo’ness ASC will be considered under applicable data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk

The safety of your personal information is something that we take very seriously and we are committed to protecting and respecting your privacy. You may have heard of the General Data Protection Regulation (or GDPR); if you haven’t, it is a change in the legislation regarding how personal data can be stored and used and is effective from 25th May 2018. This updated Privacy Policy has been written in accordance with GDPR.

This Privacy Policy explains how we use, process and protect your personal information for the purposes of communications and marketing. This includes data which we gather from you for email updates that we send, the use of our website and at events run by us which you attend. Please read the following carefully to understand our views and practices regarding your personal information and how we will treat it.

If you have any questions about what we have set out below then please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..

If you have accessed our websites

For security purposes we do collect some personal information about you, for example your IP address. This is so that we can block someone, only if needed, if they act or comment inappropriately.

Browsing our website

Whilst using our websites we collect anonymous information about your browsing session to help us improve our websites. We are committed to ensuring that this information is collected, stored and used in an ethical way which observes UK data protection legislation.

How we use cookies

A cookie is a small file which asks permission to be placed on your mobile device or computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

Overall, cookies help us provide you with a better website. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Giving us your information via our website

Sometimes we may ask you to provide us your personal information on our websites if you are requesting to contact us. When you use our contact form on our websites, we may require:

• your name
• your email address
• in some cases, your phone number

We will use this information:

• to carry out our obligations arising from any contracts entered into between you and us
• to notify you of changes to our services, and to provide you with support in using our services. If you contact us for support in using our website, and we may keep records of such contact.
• to provide you with information or services that you may have requested

The use and storage of any personal information within our websites will be based on legitimate interests. The legitimate interests we are pursuing are the operation of our websites and provision of our services. You may object to us using your personal information for these purposes at any time by contacting us at This email address is being protected from spambots. You need JavaScript enabled to view it..

We will retain this information only for as long as we require it for these purposes.

We will store information you provide to us on secure servers provided by our service providers. All data will be stored within the UK.

Security of our websites

Our website is designed, and maintained by the club's committee members who take the security of any personal information processed on their websites seriously. Each member of the committee is equally committed to information security and is responsible for their own systems to ensure the confidentiality, integrity and security of any personal data they process. You have a right to request that we restrict the processing of your personal information for specific purposes and if you wish us to delete your personal information, you may request that we do so.

Linking to other websites

Our website may, from time to time, contain links to websites of third parties. We may also share articles or features of our websites through other sites such as Facebook, YouTube or Twitter. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

If you have attended one of our Time Trials

When you attend we require:

• your name
• your email address
• in some cases, your postal address
• in some cases, information about your health
• in some cases, information about a next of kin

We use this personal information to effectively administer the time trial and registration. Personal information will only be shared only if it is necessary to do so for this purpose. This includes, for example, providing the names of attendees or any health issues.

We will retain this information only for as long as we require it for these purposes.

We may also use personal information to contact regarding the time trial you have attended.

Your Rights

Where we use or store personal information relating to you, you have the following rights:

• the right to be informed how your personal information is being collected, used or stored by us. This Privacy Policy advises you of this.
• the right to access the personal information we hold which relates to you
• the right to object to direct marketing by unsubscribing from it
• the right to object to processing carried out on the basis of legitimate interests
• the right to erasure of information we use or hold that relates to you
• the right to data portability, so you can obtain or reuse your personal data for your own purposes across different services from one IT service to another in a safe and secure way
• the right to have your data changed if its inaccurate or incomplete
• the right to have your data restricted or blocked from our processing

You can exercise any of the above rights by writing to us at This email address is being protected from spambots. You need JavaScript enabled to view it.

Any requests received by Bo'ness ASC will be considered under applicable data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk

Changing this policy

We reserve the right to change this Privacy Notice from time to time and suggest therefore that you review it periodically. We will make sure that if we do change this policy then it will be in accordance with GDPR.

This version of the Privacy Notice was last updated on 28 February 2020.