If you are dissatisfied with any matter affecting the club, i.e. the coaching programme provided by the Club, your role within the club (if any), the swimming programme, general supervision within the club, or any other matter directly affecting the Club's activities, then you should in the first instance:
- Raise the matter informally with the Head Coach. In his/ her absence the President assumes direct responsibility.
- If it relates to any other matter affecting the club's activities raise it informally with any member of the Executive Committee (Officers of the Club)
If you are dissatisfied with the response given or decision made you should raise the matter with the Executive Committee (Officers of the Club) by writing to the Club Secretary giving details of your concerns and why you are unhappy with the response or decision given.
The Executive Committee (Officers of the Club) will normally consider your letter at the first available meeting and will investigate and discuss the matter as required and will undertake to consider and determine all matters as quickly, fairly and as reasonably as possible.
The Executive Committee (Officers of the Club) will normally advise you of their decision in writing within 14 days of the meeting and will endeavour also to advise you in writing of any further developments in relation to the grievance raised.
If you are dissatisfied with the Executive Committee’s decision, you will have the right to appeal within 14 days of notification and should do this in writing to the Club President.
The Club President will consider the whole matter anew including your letter of appeal and may carry out further investigation or discussion at his/her discretion and will determine the matter by one of the following
- By upholding the original decision.
- By upholding your letter of appeal
- By substituting his own decision in the matter.
The President will advise you of his/her decision in writing within 14 days of receiving your letter of appeal.
In the event that the behaviour of a swimmer seriously contravenes the Club code of conduct, the following action will be taken:
- Any misbehaviour by a swimmer during a training session will be dealt with by the coach in an appropriate manner
- All recorded incidents of misbehaviour by swimmer(s), and consequent actions by the Lead Coach, will be reported to the Head Coach. The Head Coach will liaise with the Executive Committee to discuss the matter. In such circumstances, the Head Coach and at least one member of the Executive Committee will meet with the parents of the swimmer to discuss the issue and agree a way forward.
- Any incidents of persistent misbehaviour, or which result in a swimmer being asked to leave the training session, will be recorded in duplicate on a Disciplinary letter, one copy of which will be retained by the Club, and the other posted to the parents of the swimmer, who will be asked to sign and return the enclosed form
- If neither the verbal or written warnings adequately address the Club’s concerns, the person may be suspended from the Club for up to seven days, at the discretion of the Executive Committee, communicated in writing to the parents of the swimmer.
- Should the matter persist, the decision to exclude a swimmer from the Club will be at the discretion of the Management Committee, communicated in writing.
In the event that the behaviour of a member of the coaching team, Management Committee or a parent volunteer seriously contravenes the Club codes of conduct, the following action will be taken:
- The President or a member of the Executive Committee will in the first instance give the person concerned a formal verbal warning
- Should further action be necessary, this will take the form of a formal written warning issued by the Executive Committee which will set out the Club’s concerns and specify what response the Club requires. The person concerned will be required to submit a written response within fourteen days of the correspondence having been received
- If neither the verbal or written warnings adequately address the Club’s concerns, the person may be suspended from the Club. The decision to suspend a member from the Club will be at the discretion of the Executive Committee, communicated in writing.
- Should the matter persist, the decision to exclude a member from the Club will be at the discretion of the Management Committee, communicated in writing.
- Anything not covered above will be dealt with in accordance with the Club Constitution and Bye-Laws.
Each stage of the disciplinary procedure will be recorded by the Executive/ Management Committee so that an accurate record of events and decisions is maintained.
The person against whom the disciplinary action has been taken will have a right of appeal. The appeal must be made in writing and must arrive with the Club Secretary within 14 days of having received either a written warning or correspondence communicating a decision of exclusion. The Management Committee will consider the appeal and will, at its discretion, agree to a formal disciplinary hearing. A written response will be provided within 14 days of the appeal having been received.
Should the appeal be rejected, the matter will be considered closed and there will be no further right to appeal.
Reference should also be made to the Club’s Constitution and Bye-Laws which provide further guidance.
The Club is committed to the belief that children and young people have much to gain from swimming. Their natural sense of fun and spontaneity can blossom in a positive sporting environment and swimming provides an excellent opportunity for children to learn new skills, to become more confident and to maximise their own unique potential. The Club will, however, always place the needs of the child first and competition second. Within this context, the welfare of children is the responsibility of all involved in the Club - officials, coaches, parents, friends and children themselves - particularly when it comes to protecting children from abuse. The underlying principles with respect to child protection exercised at the Club are that:
- The child's welfare is the first consideration
- All children, regardless of age, any disability they have, gender, racial origin, religious belief and sexual identity have a right to be protected from abuse
- Children and young people must be treated with integrity and respect
- Swimming programmes and competitions will be relevant to their ages and stages of development
All coaches and our adult helpers are members of the Scottish Amateur Swimming Association and the Club is committed to following the current guidelines on child protection as set out by Scottish Swimming.
- Aims to create an enjoyable environment, where young people have the right to be safe, secure and free from threat.
- Acknowledges that young people have the right to be treated with respect and for their concerns to be listened to and acted upon.
- Aims to ensure that junior members have specific programmes designated for them, with adequate supervision.
- Is committed to ensuring that all helpers, whatever their role, sign and adhere to a code of conduct.
- Provides clear, comprehensive and easily understood procedures for dealing with allegations of abuse and deals with requests for help and support on a confidential basis.
- Is committed to an equitable recruitment selection policy for coaches.
- Will always emphasise fair play.
Further information is available from the Club’s Child Protection Officer who can be contacted via the website.
BASC has opportunities for some of the older swimmers to qualify as coaches and as lifeguards. Swimmers interested in these roles should talk to their coaches.
It represents a great opportunity for young adults to develop new skills.
SNAGS Volunteer Role Descriptions for 2018:
The results runner at National Events makes sure that the results are distributed to any highlighted people and that they are also displayed in the results areas on Field of Play and also Front of House.
Their main responsibilities are:
- Collect results from the Results & Technology Box and distribute as instructed
The skills and attributes a results runner needs are:
- High energy to make sure the results are distributed in a timely manner
Event Stewarding at National Events
The Event Stewards at our National Events are there to ensure that the appropriate individuals have access to designated areas.
Their main responsibilities are:
- To report to the Stewards Manager
- Check accreditation passes of event staff, coaches and athletes at entrance to designated areas
- Check spectator tickets
- Show spectators designated seating
- Assist spectators during their time at the venue
The skills & attributes our Stewards need are:
- Good Communication skills
- Patience, good humour
- Friendly, welcoming manner
Time keeping and Judges are often regarded as having the best seat in the house! It represents the opportunity to be at the heart of the action. It’s less well known that clubs entering meets are expected to provide a minimum number of technical officials.
Your club is committed to helping parents and guardians qualify in a range of technical roles. The Swimming Technical Officer arranges courses and once you are qualified we’ll ask you to time keep at some BASC Time Trials and some Meets.
Your club also aims to strike a sensible balance. This means we seek to have more time-keepers and officials than BASC actually needs. This way you’re only asked for a subset of those meets where your child is swimming. Of course, if you want to do more (and many do) that’s great.
As part of the natural development of the coaching pathway Bo’ness ASC are also arranging Level 1 Coaching Courses. BASC will cover the cost. To run each course requires a minimum of 6 volunteers and will be held at the Bo’ness Recreation Centre over two consecutive weekends.
The course leads to a qualification that is endorsed by the UKCC (UK Coaches Certificate) and the course will be run by a Scottish Swimming (SASA) qualified tutor. Once qualified we’ll ask you to help out poolside at least one or two sessions a week. If you find that you then want to do more that’s great!
You do not need to have coaching or competitive swimming experience to take part in what is a rewarding way to engage with sport. If you are interested in learning more please contact the Club Secretary. Further material about coaching can be found here.
The club has successfully introduced options to allow parents to assist during training sessions. If you are interested in learning more please contact the Club Secretary. This is a great starting point if you are interested in developing an interest in coaching.
Away from the pool the committee is responsible for the mechanics of keeping the Club running. There are a wide range of roles and for the most part they do not take up a significant amount of time. If you are interested in learning more about the committee roles then you will find descriptions of all the key roles here.
If you’re interested but perhaps unsure, then contact the Club President and come along to one of the committee meetings (which are on the last Thursday of every month). Options also exist to shadow roles and become familiar with them.
So why do it? There are a few reasons:
- We do this for our children – swimming as a sport relies on people like you giving up some of your time
- The swimmers love it – this is particularly true of the younger ones who are proud when their parents support them in this way. It’s a great way of encouraging them.
- Volunteering is fun and rewarding – if you look closely and you’ll also see that these people are getting a lot out of the experience.
- There is the opportunity to learn new skills and acquire qualifications.
For some it provides an interest that lasts beyond the point where their child is swimming competitively.
What sort of people get involved? These are people just like you.
- Just like you – they lead busy lives and juggle work and other commitments.
- Just like you – they understand the fitness and mental benefits all our children get from training and competing for BASC.
- What you may not know is that our volunteers don’t need to come from a swimming background. There’s no barrier to you taking a more active role.
When’s the right time to get involved? Obviously, you do it when it is right for you and you do what you can. Just as the Club is constantly taking in new swimmers, the support teams need constant renewal as well. For that reason BASC encourages parents from all squads to get involved and do what they can.