Main Functions and Duties

• Attend Committee meetings.
• Accurately maintain the Club’s database of members.
• Ensure Hytek Team Manager software is up to date and distributed to necessary coaches and committee members.
• Ensure "Team Connect Online license" and "Hytek Technical Support license" is renewed as necessary.
• Complete Annual Membership Renewal process for Scottish Swimming (SASA).
• Provide Scottish Swimming (SASA) with regular updates to membership database and pay fees as they fall due.
• Communicate with new members, obtaining initial membership forms and fees.
• Communicate squad moves to members and advise of any changes to fees.
• Maintain Club Handbook and provide current version for inclusion on website
• Maintain e-mail distribution lists to enable distribution of messages to members as required.

Skills/Attributes

This is an administrative position requiring some organisation skills and involving the use of:

• Word processor software
• Emails & group mails & Electronic Address Book
• Diary (to keep track of dates of trial, renewals, etc.)
• Hytek system (easy to learn)
• CMS system (SASA's software) (easy to learn)

Requirements

• Be a member of Scottish Swimming
• Attend appropriate training
• Sign and adhere to the Club’s Volunteer Code of Conduct

Training and Support

Safeguarding & Protecting Children Workshop (renewable every 3 years)

Time Commitment

An average of 2-3 hours a week, sometimes more, sometimes less.